+44 (0)1252 750 415    LOGIN
+44 (0)1252 750 415    LOGIN

Airport Vehicles


The smarter way to manage your airside vehicles

Tailored to your site requirements, IDGateway helps with the issuing and management of a SmartPass for airside vehicles

How ‘IDGateway for Vehicles’ works


Speeds-up Pass Issue

Instant SmartPass available for Signatories to print once approved

Improves Security & Compliance

Security control points are able to remotely verify airside vehicles and approve access in real time

Inspections Made Simple

Routine or random airside vehicle inspections and even suspend vehicles on the spot for serious non-compliance

Airport Users

Improving Compliance


  • Only vehicles with fully compliant documents (on the date and time in question) can operate on the airfield
  • If a vehicle pass expires or becomes non-valid, it is automatically barred from the airfield
  • No need to chase in expired vehicle passes. They are immediately useless to the sponsor or anyone else trying to use them

Access Control


  • Scan vehicle passes at the Vehicle Check Point, using our patent-pending ‘SmartPass’ technology, for a real-time access control decision
  • SmartPass’ for airport vehicles provided on our unique mobile app, installed and updated by us on rugged, weatherproof scanning devices
  • Security guards at the Vehicle Check Point receive an instant unambiguous decision on vehicle access – which will always be compliant

Self-issue of Passes


  • No more need to produce or issue airside vehicle passes from the ID Centre or Airfield Ops
  • Once each vehicle is approved, the sponsor prints the Vehicle pass and affixes to the vehicle – saving you valuable time
  • Eradicates all costs associated with vehicle pass production

Vehicle Inspections


  • Undertake all scheduled and random vehicle inspections through IDGateway, anywhere, anytime on any mobile device
  • Instantly bar any vehicles found on the airfield which either fail an inspection or are found to have non-compliant documents
  • Manage your routine inspections calendar according to the specific routines at your airport

Document Management


  • View and approve all sponsors airport vehicle documents (MOT certificates, insurance documents etc) in a single place
  • Receive automatic warnings when vehicles on your airfield have documents which are close to expiry
  • Vehicle inspection records stored online against all vehicles, making a complete vehicle history in each case

Implementation & Support


  • Deployable at your airport at high speed. Configuration to your unique ID Standard is normally achievable in less than 2 weeks
  • User guides, training material and online support available for all IDGateway functions
  • Our telephone helpline is manned by friendly and approachable team members, who are all part of the IDGateway development team

Sponsor Users

Anytime, Anywhere


  • Apply for airport vehicle passes using any PC, laptop or mobile device
  • Easy to scan and upload MOT certificates and insurance documents

Passes Issued faster


  • Form completion is fast and intuitive, and submission into the ID Centre is instant. No more post or couriers!
  • More applications approved first time around, slashing days or weeks off ID Centre turnaround times
  • Print your own vehicle passes from within IDGateway, immediately after Airfield Ops approves each application

Instant Inspection Results


  • Results of routine or random vehicle inspections are published to you immediately by email and online
  • Where vehicle maintenance is needed, the instant result through IDGateway empowers you to take instant action

Document Management


  • A single place to maintain and manage all documents relating to all airport vehicles
  • Benefit from IDGateway’s automatic reminders ahead of document expiry / renewal dates
  • Fleet documents can be used against multiple vehicles, and when renewed in one place, deploys to all associated vehicles

Access-Problems Fixed Faster


  • Respond to vehicle inspection issues whilst on the move, preventing the risk of vehicles being barred from the airfield
  • Successful reinspections immediately revalidate the vehicle’s pass. No need for further paperwork

Intuitive & User Friendly


  • Easy to use online portal, with clear step-by-step guidance on all vehicle-related processes
  • Very clear warnings about non-valid or near-expiring documents, makes managing your fleet compliance simple
  • Multiple users based in multiple locations can all collaborate on a single online platform to keep your airside vehicles in service


SmartPass for Vehicles

Our patent pending SmartPass technology enables real time management of airport Vehicle passes.

  • Unique, patent pending technology can be used with any web enabled device
  • Security control points are able to remotely verify Driver permissions and documents in real time
  • Instant barring of airport vehicles either remotely or on-site using the mobile app. – Airfield Ops staff can perform routine or random vehicle inspections and even suspend vehicles on the spot for serious non-compliance

  • Fantastic improvement to our old system I recently applied for a temporary pass for a driver making an out of hours delivery we had a reply and his pass within 10min
  • My experience as an administrator has been very positive, IDGateway helped me save a lot of time. I can create application in advance and come back at later date to fill gaps without checking whole paper pack all over again.
  • Excellent system!
    Authorised Signatory Momart Ltd
  • Best turn around time 8 minutes Worst 8 Hrs!!
  • Very good.  In the short time that I have used it I have found it to be clear and efficient and holds/gives all information needed - even with a rejection I quickly knew the reason why and could resolve quickly.
  • So far it has proved successful, fast and secure. The short turnaround time has been a benefit and not having to go to an issuing station when most of our work is out of hours is the biggest win.
      Thomas Interiors



IDGateway is the most comprehensive and capable software platform that exists for airports with unique capabilities for people, vehicles and drivers.

  • Based on over 30 years’ experience of managing ID checking to rigorous airport standards and designing relevant and innovative technologies

  • Developed by a responsive and agile team who are skilled experts in ID centre technology requirements

  • Technical support direct from the friendly IDGateway development team

  • Easily and quickly configured to your specific airport security requirements

  • IDGateway ensures submissions are right first time with discrepancies highlighted at each step making the application process easier and more efficient

  • Unique, SmartPass technology enables live pass checking to enhance security for temporary and vehicle passes

  • Future development of IDGateway is led by the voice of the customer

  • One integrated platform to manage all passes and permits for people, vehicles and drivers


For Airports

Depending on your requirements, we can tailor the service to meet your needs.                                                                                          .

For Sponsors

IDGateway doesn’t charge Signatories for use of the platform, however the ID Centre may choose to charge a fee per application.

Increased Security

Unique SmartPass technology could revolutionise on-site security with enhanced real time verification pass checks

Ensures Compliance

Automatic notifications of documents due to expire saves admin time

Efficient Operations

Airside vehicle inspections recorded remotely on the airfield saving follow up admin time                                                             .


+44 (0) 1252 750415

GU14 6UU


Please leave this field empty.